Location: Cartersville, GA
Employment Type: Temp to Perm
Salary:$20/hour
Job Overview:
We are seeking a highly organized and detail-oriented Office Manager with solid accounting experience to oversee the daily operations of our office while ensuring smooth financial processes. This key role will handle both administrative tasks and accounting duties, including accounts payable (AP), accounts receivable (AR), and month-end closings. The ideal candidate will have a strong background in office management, exceptional communication skills, and a solid understanding of accounting principles.
Key Responsibilities:
Office Management:
Employment Type: Temp to Perm
Salary:$20/hour
Job Overview:
We are seeking a highly organized and detail-oriented Office Manager with solid accounting experience to oversee the daily operations of our office while ensuring smooth financial processes. This key role will handle both administrative tasks and accounting duties, including accounts payable (AP), accounts receivable (AR), and month-end closings. The ideal candidate will have a strong background in office management, exceptional communication skills, and a solid understanding of accounting principles.
Key Responsibilities:
Office Management:
- Oversee daily office operations and ensure the office runs smoothly.
- Manage office supplies, inventory, and vendor relationships.
- Coordinate scheduling and calendar management for senior leadership.
- Handle phone calls, emails, and correspondence in a professional manner.
- Assist in organizing meetings, company events, and employee activities.
- Ensure office equipment is well-maintained and resolve any technical issues that arise.
- Accounts Payable (AP): Process and manage vendor invoices, ensuring timely and accurate payments.
- Accounts Receivable (AR): Oversee invoicing, track payments, and follow up on outstanding accounts.
- Month-End Closings: Prepare financial statements and reports, ensuring all transactions are accurately recorded and reconciled before month-end deadlines.
- Assist with budgeting, forecasting, and financial reporting as needed.
- Reconcile bank statements and credit card transactions.
- Support the preparation of annual audits and tax filings.
- Maintain office files, records, and documentation in an organized and accessible manner.
- Assist HR with onboarding new employees, including paperwork, benefits administration, and record-keeping.
- Serve as the point of contact for employees regarding office-related matters.
- Ensure compliance with company policies and procedures.
- Experience: 3+ years of office management experience with a strong focus on accounting tasks (AP, AR, month-end closings).
- Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with accounting software (e.g., Oracle, QuickBooks, Xero, Sage).
- Attention to Detail: Ability to manage multiple tasks simultaneously while ensuring accuracy and attention to detail in financial reporting.
- Communication: Excellent written and verbal communication skills, with the ability to interact professionally with employees and vendors.
- Time Management: Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Problem-Solving: Ability to troubleshoot issues and resolve discrepancies in a timely manner.
- Experience in payroll processing and/or HR duties is a plus.
- Familiarity with project management software (e.g., Trello, Asana).
- Previous experience working in a fast-paced or growing company.
